HRMS – An Overview
Our Human Resource Management System, built on Odoo framework, is fully a steady and consistent replication of Employee-Employer roles and functionalities aimed at unleashing the latent resourcefulness of the Human force for amplifying the organizational productivity.
Our Odoo HRMS caters to the entire gamut of the HR Cycle from Hiring to Retirement through specific modules for Recruitment Management, Employee Management, Leave Management, Time & Attendance Management, Training Management, Payroll Process Management, Appraisal Management, Expense Management, Employee Self Service Portal, Employee Shifts and Overtime, Employee Loans and Deductions and Employee Settlement.
The Human Resource hiring process under the HRM System starts with the Manpower requisition from the department concerned to HR department with a budgetary costing for the Talent-on Demand.
Based on the Job description, the recruitment process progresses through various stages in the cycle. The Resumes are sieved through and based on the eligibility scanning done through multiple processes, the right candidate is issued with the Offer.
- Manpower Requisition and Budgeting
- Resume Master with history
- Stage Wise Recruitment Process
- Candidates Shortlisting
- Issuance of Offer Letter
The details of the resources onboarded are loaded into the Employee Master which makes the Employee Management quite easy and effective
- Designation and Department
- Contracts and Renewals
- Documents and Expiry Alerts
- Employee Goals and Badges
- Annual Benefits and Entitlements
Employee Self Service Portal
Our Employee Self Service (ESS) portal enables employees to log into the System and apply for Leave, any specific documents, know the leave balance, claim expense, raise travel requisition etc., and the System triggers out notifications and alerts to their superior officer concerned.
- Employee Specialized Login
- Leave Balance and Summary
- Leave Application and Document Request
- Business Travel Request
- Expiry Alerts and Notification
The Leave policies of the organization is taken care of by the Leave Management Module which starts with the requisition of Leave by the employee and passes through the approval processes that examines the leave type, eligibility, balance under each type of leave, deductions etc.,
- Leave Requisition
- Leave Types and Allocation
- Eligibility and Approval Cycle
- Leave Summary and Balance
- Leave Deduction and Carry forward
Time & Attendance Management
The data captured by the Time & Attendance Device when integrated into the HRM System gives accurate real time record of the attendance logs based on the rules configured.
- Employee Attendance Recording
- Real-time Machine Integration
- Attendance Rules Configuration
- Late Coming Records and Deductions
- Attendance Dash Boards and Reports
Employee Shifts and Overtime
In organizations where the employees work on shift basis or where the employees work overtime, to meet the additional business needs of their company, a proper track of the shift timings and/or the overtime services has to be maintained on the actual time spent for the payroll processing.
- Employee Shift Master
- Overtime Requisition and Approval
- Overtime Tracking and Shift Transfer
- User Define Overtime and Rates
- Auto Generated Overtime Sheets
Employee Loans and Deductions
The dedicated Employee Self Service Module allows the employees to log into the Portal and submit their applications for departmental or in-house loans. On submission of the application, it goes through various eligibility checks and approval processes before it is finally approved or rejected for reasons cited.
- Online Loan Application
- Loan Eligibility Criteria
- Loan Approval Process
- Monthly EMI Generation
- Deduction Plans
The claim for expenses submitted by the employees passes through the approval workflows configured in the System and this is interlinked and integrated with other modules such as the Accounting and the Payroll modules.
- Online Expense Submission
- Expense Approval Workflow
- Business Travel
- Stage wise Status Tracking
- Bills and Document Attachments
The Employee settlement calculation is dependent on the resignation, retirement, or termination, the type of employment contract, whether limited, or unlimited, the duration of employment, eligibility for gratuity, leave balance and eligibility to other benefits under the employment contract;
- Settlement Types
- Rules and Regulations
- Job Title and Department
- Gratuity Calculation
- Balance Amount Computation
Payroll Process Management
Payroll processing is a key functionality which takes care of the various payments due to the employees.
Generation of payroll demands accuracy and precision of data pertaining to the attendance of the employees, leave availed and its type, number of days worked, deductions, expense claims, and various other inter-dependent information. Under our HR System, rules pertaining to the attendance, leave policies, approvals and its validations are configured and linked to the Payroll process to automatically generate Payslip based on the specific data linked to the employees concerned.
- Payroll Generation and Localisation
- WPS File Generation
- Accounting Provisions Reports
- Payslip Automation
- Payroll Reports and Dashboards
The human resources are required to undergo continuous training to upgrade their skills and to equip themselves with the modern trends in their respective domains through a systematic learning and development program
Each department identifies the nature of training to be imparted to its work force to scale up their productivity and advises the HR department regarding the training sessions to be rolled out along with the list of employees expected to undertake the recommended training within a definite time frame. The Training Management Module helps in managing the training requirements within the various departments.
- Training Eligibility Criteria
- Training Request and Documentation
- Facilities and Trainers
- Records and Certification
The capabilities and efficiency of the workforce undergoes a yearly appraisal based on the Key Performance Indicator (KPI) which is pre-set based on the organizational expectations.
The productivity of each resource is measured based on their achievement of goals and targets fixed by their respective department heads. The Appraisal Module helps in the evaluation of KPI that is set for each employee..
- Appraisal Form Master
- Employee Grading and Stages
- KPI Settings
- Automated Evaluation Process
- Job Roll wise Appraisal